MINUTES OF A REGULAR RA MEETING

Minutes of a Regular Meeting

of the Board of the

Redevelopment Authority of the County of Lancaster

May 25, 2010

Immediately Following The 4:30 P.M. Meeting of the

Lancaster County Housing Authority

202 North Prince Street, Suite 400

Lancaster, PA 17603

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The members of the Board of the Redevelopment Authority of the County of Lancaster met Tuesday, May 25, 2010. The Board meeting was held at the office of the Redevelopment Authority of the County of Lancaster, 202 North Prince Street, Suite 400.

Members of the Board in attendance were: Cindy Stewart, Miriam Fletcher, Ed Fisher and James Shultz. Staff members present were: Matthew T. Sternberg, Executive Director; David M. Brazina, Deputy Executive Director; and Marian Joyce, Secretary.

Also present:Tom Ryan and Robin Sarratt-Cohen, Lancaster History.org.

Ms. Stewart called the meeting to order at 4:40 p.m.

Public Comment: Mr. Brazina, Deputy Executive Director, introduced Tom Ryan and Robin Sarratt-Cohen, of Lancaster History.org after giving a brief recap of the Redevelopment Assistance Capital Program (RACP) Grant which has in past been used by Franklin & Marshall College and Clipper Stadium. Lancaster History.org has approached the Authority to be a conduit applicant for this same funding for an expansion project at their facility.

Mr. Ryan described the merger of the original two non-profits Lancaster Historical Society and James Buchanan Presidential home at Wheatland and their goal to create a Lancaster County Campus of History. He stated there were three higher education colleges solidly behind the project, multiple school district partnerships and more than 20 other collaborative partners involved. Their idea is to galvanize history the way Lancaster ARTS galvanized art, though it may play out differently.

He provided specifics on the building campaign currently in its silent phase, how the facility fits in both Lancaster Township and Lancaster County strategic plans, the need for expanding collection and meeting space for both their programming and community programs by other organizations as a result of the success of Lancaster History.org. He noted that there are $4 Million in State funds that they expect to be committed via State Senator’s and Governor’s offices. Mr. Ryan is confident that they will be able to come to the Board with an agreement from the State to fund the project which will require an Authority such as Redevelopment as partners.

Mr. Brazina summarized the unusual funding process and noted they would bring a resolution to the Board to approve the application once the funding had been confirmed – as you only apply for the money when the governor says you have it.

Ms. Robin Sarratt-Cohen stated that Franklin & Marshall College had commented very favorably on how the Authority had simplified the process for them when meeting recently with Keith Orris.

Ms. Sarratt-Cohen and Mr. Ryan also answered Ms. Stewart’s question regarding expected timeline.

Minutes of the April 27, 2010 were approved. The motion was made by Mr. Shultz, second by Mr. Fisher and unanimously accepted.

The Treasurer’s Reports for April were approved on a motion Mr. Shultz, second by Mr. Fisher and unanimously accepted. Messrs. Sternberg and Brazina provided clarification on Clipper Stadium skybox revenue and the Fulton Bank Stadium bond.

Correspondence or Communications: Ms. Stewart entered in the public record a letter from Gerald Maurer regarding a 1996 loan from the Home Repair Program, noting that Mr. Sternberg had done due diligence, inspectors had gone to the property, etc.
Ms. Stewart said she wrote him a letter stating the Authority had responded to his concerns fairly and he was given HUD’s contact information if he wished to pursue the matter further. He had since written her another letter basically restating everything he had said before. Mr. Sternberg explained that earlier they received a letter from the same individual stating he was satisfied with the resolution but later he decided otherwise. Mr. Brazina also provided more background and answered questions from
Mr. Shultz. Ms. Stewart noted that the Board was in agreement on the current final outcome.

Report of the Executive Director is attached hereto, and made a part hereof. Mr. Sternberg updated the Board on HUD’s positive response to the CAPER report and gave credit to the staff running the programs and the team who put the report together.

Committee Reports – None

Old Business – None

New Business:

Mr. Shultz moved to accept the first three resolutions as one, second by Ms. Fletcher and unanimously carried. The Board adopted New Business items 1 through 3 under one motion by Mr. Shultz, second by Mr. Fisher and unanimously carried. Resolutions are as follows:

1) The Board approved a contract with ASSETS using Community Development Block Grant funds. (A copy of said Resolution [May 10 #23] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED By the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with ASSETS for specific costs related to the operation of the A Service for Self-Employment Training and Support Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed EIGHTY THOUSAND 00/100 DOLLARS ($80,000.00) of Fiscal Year 2010 Community Development Block Grant funds.

2) The Board approved a contract with BASE using Community Development Block Grant funds. (A copy of said Resolution [May 10 #24] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED By the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with Building and Supporting Entrepreneurship, Inc. (BASE) for specific costs related to the operation of the Entrepreneurial Development Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed TEN THOUSAND AND 00/100 ($10,000.00) DOLLARS of Fiscal Year 2010 Community Development Block Grant funds.

3) The Board approved a contract with Community First Fund using Community Development Block Grant funds. (A copy of said Resolution [May 10 #25] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED By the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the Community First Fund for specific costs related to the operation of the Comprehensive Technical Assistance Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed SIXTY THOUSAND AND 00/100 DOLLARS ($60,000.00) of Fiscal Year 2010 Community Development Block Grant Funds.

4) The Board approved an amendment to the Home Repair Program policies. The motion to accept was made by Mr. Shultz, second by Mr. Fisher and unanimously carried. (A copy of said Resolution [May 10 #26] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve an amendment to clarify the policies of the Home Repair Program.

5) The Board adopted a revised Policies Manual for Lancaster’s Priority Home Program. The motion to accept was made by Mr. Shultz, second by Mr. Fisher and unanimously carried. (A copy of said Resolution [May 10 #27] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to adopt the revised Policies Manual for Lancaster’s Priority Home Program funded through the federal Homeless Prevention and Rapid Re-Housing Program.

Mr. Shultz moved to combine resolutions 6 thru 12 as a group, second by Mr. Fisher and unanimously carried. The Board adopted New Business items 6 through 12 under one motion by Mr. Shultz, second by Mr. Fisher and unanimously carried. Resolutions are as follows:

6) The Board approved a contract with Tabor Community Services for the Shelter to Independent Living Program using Emergency Shelter Grant funds. (A copy of said Resolution [May 10 #28] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with Tabor Community Services, Inc. to provide for specific costs related to the operation of the Shelter to Independent Living Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed THIRTY THOUSAND FIVE HUNDRED AND 00/100 ($30,500.00) DOLLARS of Fiscal Year 2010 Emergency Shelter Grant Funds.

7) The Board approved a contract with Tabor Community Services for the Transitional Living Center program using Emergency Shelter Grant funds. (A copy of said Resolution [May 10 #29] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a Contract with Tabor Community Services, Inc. to provide for specific costs related to the operation of the Transitional Living Center for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed THIRTY-TWO THOUSAND AND 00/100 ($32,000.00) DOLLARS of Fiscal Year 2010 Emergency Shelter Grant Funds.

8) The Board approved a contract with YWCA of Lancaster for the use of Emergency Shelter Grant funds. (A copy of said Resolution [May 10 #30] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a Contract with YWCA of Lancaster for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed SIX THOUSAND, SEVEN HUNDRED AND TWELVE AND 00/100 DOLLARS ($6,712.00) of Fiscal Year 2010 Emergency Shelter Grant Funds for the provision of case management services.

9) The Board approved a contract with Community Action Program on behalf of Lancaster Domestic Violence Services using Emergency Shelter Grant funds. (A copy of said Resolution [May 10 #31] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the Community Action Program of Lancaster County, Inc. to provide for specific costs related to the operation of the Lancaster Domestic Violence Services for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed FIFTY THOUSAND AND 00/100 ($50,000.00) DOLLARS of Fiscal Year 2010 Emergency Shelter Grant Funds.

10) The Board approved a contract with the Glass House for the New Beginnings for Families Program using Emergency Shelter Grant funds. (A copy of said Resolution [May 10 #32] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with The Glass House, Inc. to provide emergency shelter for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed ELEVEN THOUSAND AND 00/100 ($11,000.00) DOLLARS of Fiscal Year 2010 Emergency Shelter Grant funds, with EIGHT THOUSAND AND 00/100 ($8,000.00) DOLLARS to provide for operational support and THREE THOUSAND AND 00/100 ($3,000.00) DOLLARS for case management services.

11) The Board approved a contract with Clare House Inc. for Case Management Services using Emergency Shelter Grant funds. (A copy of said Resolution [May 10 #33] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with Clare House, Inc. for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed TWELVE THOUSAND, FOUR HUNDRED AND FORTY-FIVE AND 69/100 DOLLARS ($12,445.69) of Fiscal Year 2010 Emergency Shelter Grant Funds, with NINE THOUSAND, FOUR HUNDRED AND FORTY-FIVE AND 69/100 ($9,445.69) DOLLARS to provide for operational support and THREE THOUSAND AND 00/100 ($3,000.00) DOLLARS for case management services.

12) The Board approved a contract with the United Veterans Beacon House using Emergency Shelter Grant funds. (A copy of said Resolution [May 10 #34] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the United Veterans Beacon House to provide for specific costs related to the operation of the facility for the period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed FIVE THOUSAND SEVENTY-NINE AND 00/100 ($5,079.00) DOLLARS of Fiscal Year 2010 Emergency Shelter Grant funds.

Mr. Sternberg provided back ground on the two properties including advice from the realtor on how to deal with buyers going forward. Mr. Shultz moved to combine the additional New Business items 13 and 14 as a group, second by Mr. Fisher and unanimously carried. The Board adopted New Business items 13 and 14 under one motion by Mr. Shultz, second by Mr. Fisher and unanimously carried. Resolutions are as follows:

13) The Board authorized the sale of real property at 506 Concord Lane, Columbia Borough in conjunction with the Vacant Property Reinvestment Board. (A copy of said Resolution [May 10 #35] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to authorize the Executive Director to privately negotiate the sale of the property at 506 Concord Lane, Columbia, PA in a manner consistent with state and federal regulations governing such actions.

14) The Board authorized the sale of real property at 1020 Lancaster Avenue, Columbia, PA in conjunction with the Vacant Property Reinvestment Board. (A copy of said Resolution [May 10 #36] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to authorize the Executive Director to privately negotiate the sale of the property at 1020 Lancaster Avenue, Columbia, PA in a manner consistent with state and federal regulations governing such actions.

Other Business:

Ms. Stewart announced that the next meeting of the Board of the Redevelopment Authority of the County of Lancaster is expected to be held Tuesday, June 22, 2010 at the offices of the Lancaster County Housing and Redevelopment Authorities, 202 North Prince Street, Suite 400, immediately following the 4:30 p.m. meeting of the Lancaster County Housing Authority.

The meeting was adjourned at 5:28 p.m.

Marian C. Joyce, Secretary