Minutes of a Regular Meeting
of the Board of the
Redevelopment Authority of the County of Lancaster
June 22, 2010
Immediately Following The 4:30 P.M. Meeting of the
Lancaster County Housing Authority
202 North Prince Street, Suite 400
Lancaster, PA 17603
____________________________________
The members of the Board of the Redevelopment Authority of the County of Lancaster met Tuesday, June 22, 2010. The Board meeting was held at the office of the Redevelopment Authority of the County of Lancaster, 202 N orth Prince Street, Suite 400.
Members of the Board in attendance were: Cindy Stewart, Miriam Fletcher, Gerald Robinson, Ed Fisher and James Shultz. Staff members present were: Matthew T. Sternberg, Executive Director; Aimee Tyson, Community Development Director; Michael Brightbill, Controller; Stephen Glatfelter, Community Development Assistant; and Marian Joyce, Secretary.
Ms. Stewart called the meeting to order at 5:42 p.m.
Public Comment – None
Minutes of the May 25, 2010 were approved. The motion was made by Mr. Shultz, second by Mr. Fisher and unanimously accepted.
The 2009 Audit
was approved on a motion by Mr. Shultz, second by Mr. Fisher, and unanimously
accepted. Prior to its approval, Mr. Brightbill, Controller, facilitated a
conference call between the Board and Mike Maurice of Polcari and Company,
Auditors.
Mr. Maurice reviewed the highlights of the audit and Mr. Sternberg and Mr.
Brightbill answered Board questions about the document, mostly related to the
CDBG Recovery “stimulus money”. Ms. Stewart requested a management letter
which Polcari will issue for the next Board meeting. Mr. Maurice also
responded to Ms. Stewart’s question about creating an Audit Committee to meet
without staff present. Such a meeting is not required but you can request it,
per Mr. Maurice. Mr. Robinson asked what was stated in the bylaws, and Ms.
Stewart responded that such a committee can be established by the Chair.
The Treasurer’s Reports for May were approved on a motion by Mr. Shultz, second
by Mr. Fisher and unanimously accepted.
Report of the Executive Director is attached hereto, and made a part hereof. Mr. Sternberg noted that 17 of the 19 contracts on the agenda may be consolidated into one motion related to CDBG Public Service Grants; and he complimented Mr. Glatfelter for getting these grants out on schedule in Ms. Tyson’s absence.
Correspondence or Communications – None
Committee Reports – None
Old Business – None
New Business:
1) The Board approved a contract with the County of Lancaster for the Historic Resource Survey Project using CDBG
funds.
Mr. Sternberg explained that this is an update of a study done 10 years ago and
that it is very helpful when doing projects that need historic clearance to
have this type of resource. The motion to accept was made by Mr. Shultz, second
by Mr. Fisher and unanimously carried. (A copy of said Resolution [JUN 10 #37]
is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the COUNTY OF LANCASTER to complete a historic resource inventory of fourteen boroughs that will result in a web-based database with photos accessible to the public on-line in an amount not to exceed SEVEN THOUSAND FIVE HUNDRED AND 00/100 ($7,500.00) DOLLARS of Fiscal Year 2010 Community Development Block Grant funds.
Mr. Shultz moved to accept the next 17 Public Service Grant resolutions as one, second by Mr. Fisher and unanimously carried. The Board adopted New Business items 2 through 18 under one motion by Mr. Shultz, second by Mr. Fisher and unanimously carried. Resolutions are as follows:
2) The Board approved a contract with Community Action Program of Lancaster County for the operation of the Outreach and Case Management Program using Community Development Block Grant funds. (A copy of said Resolution [JUN 10 #38] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the
Redevelopment Authority of the County of Lancaster to approve the execution of
a contract with the Community Action Program of Lancaster County, Inc. for
specific costs related to the operation of the Outreach and Case Management
Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an
amount not to exceed EIGHTY THOUSAND, EIGHT HUNDRED AND EIGHTEEN AND 00/100
($80,818.00) DOLLARS of Fiscal Year 2010 Community Development Block Grant
Funds.
3) The Board approved a contract with SouthEast Lancaster Health Services for the operation of the Dental Emergency Walk-in Clinic using Community Development Block Grant funds. (A copy of said Resolution [JUN 10 #39] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the SouthEast Lancaster Health Services, Inc. for specific costs related to the operation of the Dental Emergency Walk-In Clinic for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed THIRTY THOUSAND AND 00/100 ($30,000.00) DOLLARS of Fiscal Year 2010 Community Development Block Grant Funds.
4) The Board approved a contract with Tabor Community Services for the
operation of the Family Self Sufficiency Program using Community
Development Block Grant funds. (A copy of said Resolution [JUN 10 #40] is
attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the
Redevelopment Authority of the County of Lancaster to approve the execution of
a contract with Tabor Community Services, Inc. to provide for specific costs
related to the operation of the Family Self-Sufficiency Program for a period
beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed
TEN THOUSAND THREE HUNDRED AND SIXTY-TWO 00/100 ($10,362.00) DOLLARS of Fiscal
Year 2010 Community Development Block Grant Funds.
5) The Board approved a contract with Tabor Community Services for the operation of the Transitional Living Center using Community Development Block Grant funds. (A copy of said Resolution [JUN 10 #41] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED
by the Board of the Redevelopment Authority of the County of Lancaster to approve
the execution of a contract with Tabor Community Services, Inc. for specific
costs related to the operation of the Transitional Living Center Program for a
period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to
exceed TWENTY-THREE THOUSAND, ONE HUNDRED AND FIFTY-SEVEN AND 00/100 DOLLARS
($23,157.00) of Fiscal Year 2010 Community Development Block Grant Funds.
6) The
Board approved a contract with The Lodge for the operation of the Supported
Housing and Outreach Program using Community Development Block Grant funds.
(A copy of said Resolution [JUN 10 #42] is attached hereto, and made a part
hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the
Redevelopment Authority of the County of Lancaster to approve the execution of
a contract with The Lodge, Inc. of Pennsylvania for specific costs related to
the operation of the Supported Housing and Outreach Program for a period
beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed
FIFTEEN THOUSAND, FIVE HUNDRED AND 00/100 ($15,500.00) DOLLARS of Fiscal Year
2010 Community Development Block Grant Funds.
7) The Board approved a contract with Tabor Community Services for the operation of the Shelter to Independent Living Program using Community Development Block Grant funds. (A copy of said Resolution [JUN 10 #43] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED
by the Board of the Redevelopment Authority of the County of Lancaster to
approve the execution of a contract with Tabor Community Services, Inc. for
specific costs related to the operation of the Shelter to Independent Living
Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an
amount not to exceed TWENTY-EIGHT THOUSAND AND 00/100 ($28,000.00) DOLLARS of
Fiscal Year 2010 Community Development Block Grant Funds.
8) The
Board approved a contract with Welsh Mountain Medical & Dental Center
for the operation of the Medical and Dental Services Program using
Community Development Block funds. (A copy of said Resolution [JUN 10 #44] is
attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the Welsh Mountain Medical & Dental Center, Inc. for costs related to the operation of the Medical and Dental Services Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed FORTY-ONE THOUSAND, TWO HUNDRED AND FIFTY AND 00/100 DOLLARS ($41,250.00) of Fiscal Year 2010 Community Development Block Grant Funds.
9) The Board approved a contract with the Lancaster County Medical Foundation for the operation of the Project Access Lancaster County Program using Community Development Block Grant funds. (A copy of said Resolution [JUN 10 #45] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster, to approve the execution of a contract with the Lancaster County Medical Foundation for specific costs related to the operation of the Project Access Lancaster County Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed THIRTY-FOUR THOUSAND, FOUR HUNDRED AND THIRTY-THREE AND 00/100 DOLLARS ($34,433.00) of Fiscal Year 2010 Community Development Block Grant Funds.
10) The Board approved a contract with MidPenn Legal Services for the operation of the Legal Safety Net Program using Community Development Block Grant funds. (A copy of said Resolution [JUN 10 #46] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the MidPenn Legal Services, Inc. for specific costs related to the operation of the Legal Safety Net Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed FORTY-FIVE THOUSAND AND 00/100 DOLLARS ($45,000.00) of Fiscal Year 2010 Community Development Block Grant Funds.
11) The Board approved a contract with Community Action Program of Lancaster for the operation of the Domestic Violence Services Program using Community Development Block Grant funds. (A copy of said Resolution [JUN 10 #47] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the Community Action Program of Lancaster County, Inc. for specific costs related to the operation of the Domestic Violence Services of Lancaster County Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed SIXTY THOUSAND AND 00/100 DOLLARS ($60,000.00) of Fiscal Year 2010 Community Development Block Grant Funds.
12) The
Board approved a contract with Tabor Community Services for the operation
of the Jubilee House Program using Community Development Block Grant funds.
(A copy of said Resolution [JUN 10 #48] is attached hereto, and made a part
hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with Tabor Community Services, Inc. for specific costs related to the operation of the Jubilee House Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed TWELVE THOUSAND AND TWENTY-FIVE AND 00/100 DOLLARS ($12,025.00) of Fiscal Year 2010 Community Development Block Grant Funds.
13) The Board approved a contract with Tabor Community Services for the operation of the Rental Counseling to Prevent Homelessness Program using Community Development Block Grant funds. (A copy of said Resolution [JUN 10 #49] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with Tabor Community Services, Inc. for specific costs related to the operation of the Rental Counseling to Prevent Homelessness Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed THIRTY-SIX THOUSAND, EIGHT HUNDRED AND FIFTY-FIVE AND 00/100 DOLLARS ($36,855.00) of Fiscal Year 2010 Community Development Block Grant Funds.
14) The Board approved a contract with the Lancaster YWCA for the
operation of the Sexual Assault Prevention & Counseling Program
using Community Development Block Grant funds. (A copy of said Resolution [JUN
10 #50] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the YWCA of Lancaster for specific costs related to the operation of the Sexual Assault Prevention and Counseling Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed TWENTY-SIX THOUSAND AND 00/100 DOLLARS ($26,000.00) of Fiscal Year 2010 Community Development Block Grant Funds.
15) The Board approved a contract with Pressley Ridge for the operation of the Teen Pregnancy & Parenting Program using Community Development Block Grant funds. (A copy of said Resolution [JUN 10 #51] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with Pressley Ridge for specific costs related to the operation of the Teen Pregnancy and Parenting Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed TEN THOUSAND AND 00/100 DOLLARS ($10,000.00) of Fiscal Year 2010 Community Development Block Grant Funds.
16) The
Board approved a contract with Neighborhood Services for the operation
of the Representative Payee Program using Community Development Block
Grant funds. (A copy of said Resolution [JUN 10 #52] is attached hereto, and
made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with Neighborhood Services for costs related to the operation of the Representative Payee Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed FIFTEEN THOUSAND AND 00/100 DOLLARS ($15,000.00) of Fiscal Year 2010 Community Development Block Grant Funds.
17) The Board approved a contract with The Gathering Place for the operation of the Case Management Support Services Program using Community Development Block Grant funds. (A copy of said Resolution [JUN 10 #53] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with The Gathering Place for specific costs related to the operation of the Case Management/Support Services Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed TWENTY-THREE THOUSAND AND 00/100 DOLLARS ($23,000.00) of Fiscal Year 2010 Community Development Block Grant Funds.
18) The Board approved a contract with Clare House for the operation of the Clare House Transitional Shelter Case Management Program using Community Development Block Grant funds. (A copy of said Resolution [JUN 10 #54] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with Clare House, Inc. for costs related to the operation of the Clare House Transitional Shelter Case Management Program for a period beginning July 1, 2010 and terminating June 30, 2011 in an amount not to exceed TEN THOUSAND AND 00/100 ($10,000.00) DOLLARS of Fiscal Year 2010 Community Development Block Grant Funds.
19) The Board approved a Contract Amendment with The Glass House. The motion to accept was made by Mr. Shultz, second by Mr. Fisher and unanimously carried. (A copy of said Resolution [JUN 10 #55] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the
Redevelopment Authority of the County of Lancaster to approve a Contract
Amendment with The Glass House, Inc. correcting two (2) references to the unit
cost amount for essential services for this Contract to FIFTY AND 00/100
($50.00) DOLLARS.
Other Business:
Ms. Stewart announced that the
next meeting of the Board of the Redevelopment Authority of the County of Lancaster is expected to be held Tuesday, July 27, 2010 at the offices of the Lancaster County Housing and
Redevelopment Authorities, 202 North Prince Street, Suite 400, immediately
following the 4:30 p.m. meeting of the Lancaster County Housing Authority.
The meeting was adjourned at 5:50 p.m.
Marian C. Joyce, Secretary