Minutes of a Regular Meeting
of the Board of the
Redevelopment Authority of the County of Lancaster
January 24, 2012
202 North Prince Street, Suite 400
Lancaster, PA 17603
____________________________________
The members of the Board of the Redevelopment
Authority of the County of Lancaster met Tuesday, January 24, 2012. The Board meeting
was held at the office of the Redevelopment Authority of the County of Lancaster,
202 North Prince Street, Suite 400.
Members of the
Board in attendance were: Jim Shultz, Miriam Fletcher, and Ed Fisher.
Staff members present were: Matthew T. Sternberg, Executive Director; David M. Brazina, Deputy Executive Director; Teresa
Danforth, Tenant Services Director; Aimee Tyson, Program Manager Community
& Human Services; Mike Urenovitch, Program Manager Housing Development
& Public Improvement; Justin Eby, Program Coordinator Housing Development
& Public Improvement; and Marian Joyce, Secretary.
Mr. Shultz called the meeting to order at 4:31 p.m.
Public Comment – None
Minutes of the December 20, 2011 meeting were approved. The motion was made by Mr. Fisher, second by Ms. Fletcher and unanimously accepted. Due to the time-sensitive nature of some resolutions, Mr. Sternberg asked that the Board suspend the order of the agenda to take up New Business first. The Board agreed. (These minutes reflect the original order).
Bills and Communications – None
The
Treasurer’s Reports for November and December were approved. The motion was
made by Mr. Fisher, second by
Ms. Fletcher and unanimously accepted. Mr. Sternberg said that expenditures
were higher than the norm in December due to the three pay-dates as opposed to
the usual two. He drew the Board’s attention to the 2012 Budget. The Finance
Committee consisting of Mr. Fisher and Mr. Robinson had reviewed the draft on
1/7/12 and recommended approval. Mr. Brazina commented on both the 2012 Budget,
and the 2011 Year End numbers showing that the Authority came in at 97% of
Budget. The Board approved the final 2011 Budget/Expenditures under a motion by
Ms. Fletcher, second by Mr. Fisher and unanimously accepted. The Board then
approved the projected 2012 Budget as presented, under a motion by Ms.
Fletcher, second by Mr. Fisher and unanimously accepted.
Report of the Executive Director is attached hereto,
and made a part hereof.
Mr. Sternberg said that everything was on track to close the HDC deal on the
following Tuesday. He updated the Board about a staff follow-up meeting with
the County Commissioners after the recent Board Strategy Meeting facilitated by
Chris Gulotta. He shared feedback including the Commissioners’ agreement on the
need to review the decades-old Authorities’ Mission Statement. Mr. Sternberg
also informed the Board about recent EDC and Borough Collaborative conversations
he had initiated to request input regarding Authority-services and client-needs.
He answered questions from Mr. Shultz re: other attendees at the Commissioners’
meeting – Consultant, Chris Gulotta and Board Member, Gerald Robinson; and the Commissioners’
response to the 3-tier Program Priorities and Needs presented.
Correspondence or Communications – None
Election of new officers: On a motion by Ms. Fletcher, second by Mr. Fisher and unanimously accepted, the board elected: Ms. Cindy Stewart, Chair; Mr. James Shultz, Vice-Chair; Mr. Ed Fisher, Treasurer; Ms. Miriam Fletcher, Assistant Treasurer; and reappointed Marian Joyce as Secretary.
Unfinished Business – None
New Business:
1) The Board considered changes in the terms for three loans previously
authorized to be rolled over as part of the HDC Mid-Atlantic LIHTC Preservation
Partners I, LP Project. The Board approved setting the terms for 30 years in
order to simplify things by having the terms for all the financing coincide. Mr.
Sternberg provided background and thanked Mr. Urenovitch for his work keeping
on top of the documentation. Mr. Shultz complimented all the staff, EDC, and
attorneys involved. The motion to approve was made by
Ms. Fletcher, second by Mr. Fisher and unanimously carried. (A copy of said
Resolution [Jan 12 #1] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board
of this Authority, as follows:
1. This Authority shall enter into the
Assignment and Modification Documents in such form and substance, and
containing such modifications to the Existing Loan Documents, including,
without limitation, the Repayment Modifications, as shall be approved by the
Solicitor to the Authority and such officers of the Authority executing such
Assignment and Modification Documents.
2. The Chairman, Vice Chairman, Executive
Director, Treasurer or Assistant Treasurer and Secretary of this Authority, as
appropriate, are authorized and directed to execute, to attest, to seal, and to
acknowledge and deliver, as applicable, the Assignment and Modification
Documents, in form and substance approved by the Solicitor to the Authority and
such officers of the Authority, the execution and delivery thereof to
constitute conclusive evidence of such approval of the Assignment and
Modification Documents by the Authority.
3. The Chairman, Vice Chairman, Executive
Director, Treasurer or Assistant Treasurer and Secretary of this Authority, as
appropriate, are authorized and directed to proceed promptly with the
undertakings herein contemplated and deemed to be necessary or appropriate and
to take any and all actions, and to execute all such documents, as may be
necessary or desirable to effect the transactions provided for herein.
4. This Authority approves, ratifies, and
confirms all action heretofore taken by officers and other persons on behalf of
this Authority in connection with the undertakings herein contemplated.
5. This Resolution shall become effective
immediately.
6. In the event any provision, section,
sentence, clause or part of this Resolution shall be held to be invalid, such
invalidity shall not affect or impair any remaining provision, section,
sentence, clause or part of this Resolution, it being the intent of this
Authority that such remainder shall be and shall remain in full force and
effect.
7. All resolutions or parts of resolutions
inconsistent herewith expressly are repealed.
Mr. Fisher moved to consolidate and adopt the next five infrastructure project resolutions as one, second by Ms. Fletcher and unanimously carried. Mr. Sternberg referred the Board to the summary in his Executive Director’s Report. Mr. Urenovitch introduced Justin Eby, Program Coordinator Housing Development & Public Improvement, who was available to answer Board questions. Resolutions are as follows:
2) The Board approved
a contract with the Borough of Columbia. (A copy of said Resolution [Jan 12 #2]
is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the Borough of Columbia for the Walnut Street Rehabilitation Project in an amount not to exceed ONE HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS ($150,000.00) of Fiscal Year 2012 Community Development Block Grant funds.
3) The Board
approved a contract with Leacock Township Sewer Authority. (A copy of said
Resolution [Jan 12 #3] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board
of the Redevelopment Authority of the County of Lancaster to approve the
execution of a contract with Leacock Township Sewer Authority for the Lincoln
Highway Area Sewer Extension Project in an amount not to exceed ONE HUNDRED
SEVENTY-FIVE THOUSAND AND 00/100 DOLLARS ($175,000.00) of Fiscal Year 2012
Community Development Block Grant funds.
4) The Board
approved a contract with the Borough of Manheim. (A copy of said Resolution [Jan
12 #4] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the Borough of Manheim for the Fulton/West End Neighborhood Improvement Project – Phase I in an amount not to exceed ONE HUNDRED TWENTY-FIVE THOUSAND AND 00/100 DOLLARS ($125,000.00) of Fiscal Year 2012 Community Development Block Grant funds.
5) The Board passed
a resolution approving a contract with the Borough of Marietta. (A copy of said
Resolution [Jan 12 #5] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board
of the Redevelopment Authority of the County of Lancaster to approve the
execution of a contract with the Borough of Marietta for the Public
Infrastructure Sanitary Sewer Rehabilitation – Basins B&C in an amount not
to exceed TWO HUNDRED THOUSAND AND 00/100 DOLLARS ($200,000.00) of Fiscal Year
2012 Community Development Block Grant funds.
6) The Board
approved a contract with West Earl Township. A copy of said Resolution [Jan 12
#6] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with West Earl Township for the East Main Street Storm Water Improvements Project – Phase I in an amount not to exceed ONE HUNDRED THOUSAND AND 00/100 DOLLARS ($100,000.00) of Fiscal Year 2012 Community Development Block Grant funds.
Other Business – None
Mr. Shultz announced that the next meeting of the Board of the Redevelopment
Authority of the County of Lancaster is expected to be held Tuesday, February
28, 2012 at the offices of the Lancaster County Housing and Redevelopment
Authorities, 202 North Prince Street, Suite 400, immediately following the
4:30 p.m. meeting of the Lancaster County Housing Authority.
The meeting was adjourned at 4:45 p.m.
Marian C. Joyce, Secretary