MINUTES OF A REGULAR MEETING

OF THE

BOARD OF THE

LANCASTER COUNTY HOUSING AUTHORITY

SEPTEMBER 30, 2003, 400 P.M.

150 NORTH QUEEN STREET, SUITE 120

LANCASTER, PA 17603

The members of the Board of the Lancaster County Housing Authority met Tuesday, September 30, 2003.  The meeting was held at the offices of the Lancaster County Housing and Redevelopment Authorities, 150 North Queen Street, Suite 120.  Cindy Stewart, Chairman, called the meeting to order at 4:10 p.m.

Members of the Board in attendance were Cindy Stewart, Chairman, Ralph Murray, Ed Hollinger and Miriam Fletcher.  Neil Kinsey was absent.

Staff members present were Randy S. Patterson, Executive Director, David M. Brazina, Director of Community Development, William O. Fountain, Director of Technical Services, Terry Danforth, Director of Community Services, and Diana Hess, Secretary.  Also present were John Randolph and Jim Haley of The Ingerman Group, Craig Bachik of Brinjac Engineering, and Tom Becket of Fairmount Capital Advisors, Inc.

There was no public comment.

Minutes of the July 22, 2003 meeting were accepted on a motion by Ms. Fletcher, second by Mr. Murray  and unanimously accepted. 

There were no Bills or Communications.

Report of the Executive Director is attached hereto, made a part hereof, and marked as Exhibit “A”. 

The Financial Report for the months of July and August 2003 were approved on a motion by Mr. Murray, second by Ms. Fletcher, and unanimously accepted.  A copy of the Financial Report is attached hereto, made a part hereof, and marked as Exhibit “B” &"C".

There were no Committee Reports.

There was no Old Business.

New Business

The Board approved a Resolution appointing a Secretary to the Board of Directors of the Lancaster County Housing Authority on a motion by Mr. Hollinger, second by Mr. Murray.

NOW, THEREFORE, BE IT RESOLVED by the Board of the Lancaster County Housing Authority to appoint Diana R. Hess as Secretary to the Board of Directors of the Housing Authority to fill the position vacated by the resignation of Joyce E. Dietrich on July 25, 2003.

BE IT FURTHER RESOLVED by the Board of the Lancaster County Housing Authority that Ms. Hess's appointment is retroactive to July 25, 2003.  (A copy of said Resolution [Sept03#07] is attached hereto, made a part hereof, and marked as Exhibit "D".)

The Board approved a Resolution approving a Cooperation Agreement by and between the Lancaster County Housing Authority, the Housing Authority of the City of Lancaster and Tabor Community Services, Inc. for the operation of the Family Self-Sufficiency Program on a motion by Mr. Hollinger, second by Mr. Murray.

NOW, THEREFORE, BE IT RESOLVED by the Board of the Lancaster County Housing Authority to approve a Cooperation Agreement between Tabor Community Services, Inc., the Housing Authority of the City of Lancaster and the Lancaster County Hosing Authority governing the operation of the Family Self-Sufficiency Program. 

BE IT FURTHER RESOLVED that the Board of the Lancaster County Housing Authority agrees to provide a maximum of FIFTY EIGHT THOUSAND SEVEN HUNDRED SEVENTEEN AND 00/100 ($58,717.00) DOLLARS from a Family Self Sufficiency Grant received through the U.S. Department of Housing and Urban Development to Tabor Community Services, Inc. and Administrative Fee Reserve Funds to cover the Authority's share of the administrative costs associated with operating the Family Self-Sufficiency Program from July 1, 2003 through June 30, 2004.  (A copy of said Resolution [Sept03#08] is attached hereto, made a part hereof, and marked as Exhibit "E".)

The Board approved a Resolution adopting the Annual Plan for Fiscal Year 2004 on a motion by Mr. Murray, second by Ms. Fletcher.

NOW, THEREFORE, BE IT RESOLVED by the Board of the Lancaster County Housing Authority to adopt the Annual Plan for the Year 2004.

BE IT FURTHER RESOLVED to authorize the Chairman to sign the "Certifications of compliance with the PHA Plans and Related Regulations" and submit said Plan to the U.S. Department of Housing and Urban Development.  (A copy of said Resolution [Sept03#09] is attached hereto, made a part hereof, and marked as Exhibit "F".)

The Board approved a Resolution adopting a schedule of meetings for the Year 2004 on a motion by Ms. Fletcher, second by Mr. Murray.

BE IT RESOLVED by the Board of the Lancaster County Housing Authority that the regular meetings for the year 2004 shall be held on the fourth Tuesday of each month, except for the month of December when the meeting will be held on the second Tuesday of the month.  All meetings will be held at 5:00 p.m.  Said meetings will be held at the offices of the Lancaster County Housing Authority, 150 North Queen Street, Suite 120, Lancaster, Pennsylvania.

The schedule meetings are as follows:

Tuesday, January 27, 2004                         Tuesday, July 27, 2004

Tuesday, February 24, 2004                                   Tuesday, August 24, 2004

Tuesday, March 23, 2004                                        Tuesday, September 28, 2004

Tuesday, April 27, 2004                                           Tuesday, October 26, 2004

Tuesday, May 25, 2004                                            Tuesday, November 23, 2004

Tuesday, June 22, 2004                                           Tuesday, December 14, 2004

(A copy of said Resolution [Sept03#10] is attached hereto, made a part hereof, and marked as Exhibit "G".)

Other Business: 

Ms. Stewart announced that the next meeting of the Board of the Lancaster County Housing Authority would be held Tuesday, October 28, 2003, at 5:00 p.m. at the offices of the Lancaster County Housing and Redevelopment Authorities, 150 North Queen Street, Suite 120, Lancaster, PA. 

The meeting was adjourned at 4:23 p.m.

                                                                                                Diana R. Hess, Secretary