Minutes Of A Regular Meeting
Of The Board Of The
Lancaster County Housing Authority
August 23, 2005, 4:00 P.M.
150 North Queen Street, Suite 120
Lancaster, PA 17603
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The members of the Board of the Lancaster County Housing Authority met Tuesday, August 23, 2005. The meeting was held at the offices of the Lancaster County Housing Authority, 150 North Queen Street, Suite 120.
Members of the Board in attendance were: Cindy Stewart, Chairman; Neil Kinsey; Ralph Murray; and Miriam Fletcher. Absent was Edward Hollinger, Vice Chairman.
Staff members present were: Randy S. Patterson, Executive Director; Teresa Danforth, Housing Services Director; Aimee Tyson, Community Development Director; and Karen Bousquet, Secretary.
Ms. Stewart called the meeting to order at 4:00 p.m.
Public Comment – None
Minutes of the June 28, 2005 meeting were accepted. The motion was made by Ms. Fletcher, second by Mr. Murray and unanimously accepted.
Correspondence or Communications – None
Report of the Executive Director is attached hereto, made part hereof.
The Financial Reports for the months of May, June, and July 2005 were approved on a motion by Mr. Murray, second by Ms. Fletcher, and unanimously accepted.
Committee Reports – None
Old Business – None
New Business:
1) The Board approved a policy statement establishing authorized signatories for official documents. The motion was made by Ms. Fletcher, second by Mr. Kinsey and unanimously carried. (A copy of said Resolution [Aug 05 #4] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED, by the Board of the Lancaster County Housing Authority to approve the Policy Statement attached hereto establishing authorized signatories for official documents required to carry-out the daily business of the Lancaster County Housing Authority.
2) The Board authorized the award of the contract for audit services. The motion was made by Mr. Kinsey, second by Mr. Murray and unanimously carried. (A copy of said Resolution [Aug 05 #5] is attached hereto, and made a part hereof).
BE IT RESOLVED by the Board of the Lancaster County Housing Authority to award a contract to Polcari & Company, Certified Public Accountants, to audit the financial books and records of the Housing Authority for a one year period beginning January 1, 2005 and ending December 31, 2005 in the amount of Four Thousand, Six Hundred Fifty-Six and 00/100 Dollars ($4,656.00).
BE IT FURTHER RESOLVED that the Board approves the option to extend the contract to Polcari & Company to audit the financial books and records of the Housing Authority upon satisfactory performance of its duties and responsibilities as stipulated in the attached Contract, for the following periods and level of compensation so indicated:
Period Amount
January 1, 2006 through December 31, 2006 $4,888.00
January 1, 2007 through December 31, 2007 $5,104.00
January 1, 2008 through December 31, 2008 $5,480.00
BE IT FURTHER RESOLVED that the Board authorizes Randy S. Patterson, Executive Director, to determine at the completion of each audit, that Polcari & Company has successfully performed the duties and responsibilities as stipulated in the attached Contract, and to notify Polcari & Company of the Housing Authority’s intention to extend the Contract to audit the financial books and records for the upcoming fiscal year.
3) The Board approved a cooperation agreement between the Housing Authority of the City of Lancaster, Tabor Community Services, Inc. and the Lancaster County Housing Authority. The motion was made by Mr. Kinsey, second by Mr. Murray and unanimously carried. (A copy of said Resolution [Aug 05 #6] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Lancaster County Housing Authority to approve the attached Cooperation Agreement between Tabor Community Services, Inc., the Housing Authority of the City of Lancaster and the Lancaster County Housing Authority governing the operation of the Family Self-Sufficiency Program.
BE IT FURTHER RESOLVED that the Board of the Lancaster County Housing Authority agrees to provide a maximum of NINETY-EIGHT THOUSAND FIVE HUNDRED SIXTY EIGHT AND 00/100 ($98,568.00) DOLLARS from the Family Self-Sufficiency Grant received through the U. S. Department of Housing and Urban Development to Tabor Community Services, Inc. to cover the Authority’s share of the annual administrative costs associated with operating the Family Self -Sufficiency Program from July 1, 2005 through June 30, 2006.
Other Business – None
Ms. Stewart announced that the next meeting of the Board of the Lancaster County Housing Authority is expected to be held Tuesday, September 27, 2005, at 4:00 p.m. at the offices of the Lancaster County Housing and Redevelopment Authorities, 150 North Queen Street, Suite 120, Lancaster, PA.
The meeting was adjourned at 4:15 p.m.
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Karen S. Bousquet, Secretary