MINUTES OF A REGULAR MEETING
OF THE
BOARD OF THE
REDEVELOPMENT AUTHORITY OF THE COUNTY OF LANCASTER
MAY 27, 2003,
IMMEDIATELY FOLLOWING THE 5:00 P.M. MEETING OF THE
LANCASTER COUNTY HOUSING AUTHORITY
150 North Queen Street, Suite 110
Lancaster, PA
17603
The members of the Board of the Redevelopment Authority of
the County of Lancaster met Tuesday, May 27, 2003. The meeting was held at the offices of the
Lancaster County Housing and Redevelopment Authority, 150 North Queen Street,
Suite 110. Cindy Stewart, Chairman called
the meeting to order at 5:30 p.m. immediately following the 5:00 p.m. meeting
of the Lancaster County Housing Authority.
Members of the Board in attendance were Cindy Stewart,
Chair, Neil Kinsey, Vice Chair, Ralph Murray, Treasurer, Ed Hollinger,
Assistant Treasurer and Miriam Fletcher.
Staff members present were
There was no Public Comment.
Minutes of the March 25, 2003
meeting and April 14, 2003 Special Meeting were accepted following a motion by Mr.
Hollinger, second by Mr. Murray and unanimously carried.
Treasurer’s Report for the months of March and April, 2003 were
approved following a motion by Mr. Hollinger, second by Mr. Kinsey, and
unanimously carried. A copy of the
reports are attached hereto, made a part hereof and marked as Exhibits “A”
& “B”.
Report of the Executive Director is attached hereto, made a
part hereof, and marked as Exhibit “C”.
Correspondence or Communications: Randy Patterson reported to the board that
the Redevelopment Authority had been monitored by HUD at the end of March. Mr. Patterson indicated that the monitoring
indicated no findings however there were three concerns. One was related to our procurement policy
which was adopted in January 2003, we need to expand that to meet HUD’s
requirements. That wasn’t unexpected since
we did try to keep it simple. The second
concern was related to public service activities that were funded several years
ago and the current files did not contain documentation whether services were
new or quantifiable increases in the level of services provided the 12 months
before. A certification must be put in
the current file that the original funding did in fact increase the level of
service or create a new service. The
third concern was related to a staff finding during the monitoring of a
sub-recipient. Although the finding was
resolved, the sub-recipient was never notified in writing that we accepted the
resolution.
Committee Reports:
The Board approved the Audit Report for the year ending December 31,
2002 on a motion by Mr. Hollinger, second by Mr. Kinsey. Randy Patterson, Executive Director commented
on the Audit Report, he indicated that it was a clean audit with no findings or
concerns. On a roll call vote the motion
was unanimously accepted.
There was no Old Business.
New Business:
The Board adopted a
Resolution approving an Amendment to a Contract with
NOW, THEREFORE, BE IT RESOLVED by the
Board of the Redevelopment Authority of the County of Lancaster to approve the
transfer of TWENTY-FIVE THOUSAND DOLLARS ($25,000.00) from 2003 Local Option
Contingency Funds to the aforementioned project;
NOW, THEREFORE BE IT FURTHER RESOLVED
by the Board of the Redevelopment Authority of the County of Lancaster to
approve the execution of an amendment to the above referenced grant agreement
which increases the grant amount by TWENTY-FIVE THOUSAND DOLLARS ($25,000.00),
bringing the grant amount to a new total of TWO HUNDRED TWENTY-FIVE THOUSAND
DOLLARS ($225,000.00). (A copy of said
Resolution [05-24-03] is attached hereto, made a part hereof, and marked as
Exhibit “D”).
The
Board adopted a Resolution approving and Amendment to a Contract with the
Borough of Quarryville for a project entitled Hess Street Reconstruction Phase
II on a motion by Ms. Fletcher, second by Mr. Murray and unanimously
carried.
NOW,
THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the
County of Lancaster to approve the transfer of FIFTEEN THOUSAND DOLLARS
($15,000.00) from 2003 Local Option Contingency Funds to the aforementioned
project;
NOW,
THEREFORE BE IT FURTHER RESOLVED by the Board of the Redevelopment Authority of
the County of Lancaster to approve the execution of an amendment to the above
referenced grant agreement which increases the grant amount by FIFTEEN THOUSAND
DOLLARS ($15,000.00), bringing the grant amount to a new total of ONE HUNDRED
THIRTY FIVE THOUSAND DOLLARS ($135,000.00).
(A copy of said Resolution
[05-25-03] is attached hereto, made a part hereof, and marked as Exhibit “E”).
The Board adopted a Resolution
agreeing to enter into a Disposition and Development Agreement with Community
Basics, Inc. and the County of Lancaster for the Peninsular Housing Project on
a motion by Mr. Kinsey, second by Mr. Hollinger and unanimously carried.
NOW, THEREFORE, BE IT RESOLVED by the Board of the
Redevelopment Authority of the County of Lancaster to authorize the Executive
Director to negotiate the final terms and conditions of the Disposition and
Development Agreement for the Peninsula Housing Project and to authorize the
Executive Director to execute the Agreement on behalf of the Redevelopment
Authority of the County of Lancaster. (A
copy of said Resolution [05-26-03] is attached hereto, made a part hereof, and
marked as Exhibit “F”).
The Board adopted a Resolution
approving a Contract with the Community First Fund on a motion by Mr. Kinsey,
second by Mr. Murray and unanimously carried.
NOW, THEREFORE, BE IT RESOLVED by the Board of the
Redevelopment Authority of the County of Lancaster to approve the execution of
a contract with the Community First Fund to acquire a property located at 30
West Orange Street, Lancaster to serve as the headquarters of the Community
First Fund and a Financial Resource Center for residents and businesses in
Lancaster County, in an amount not to exceed FIFTY THOUSAND AND 00/100
($50,000.00) DOLLARS of Fiscal Year 2003 Community Development Block Grant
funds.
BE IT FURTHER RESOLVED that this grant is being provided
with the condition that the Community First Fund make an annual payment-in-lieu
of taxes to the City of Lancaster, the County of Lancaster and the School
District of Lancaster based on the assessed value of the property. (A copy of said Resolution [05-27-03] is
attached hereto, made a part hereof, and marked as Exhibit “G”).
The Board adopted a Resolution establishing the Redevelopment
Authority’s Intent to be Reimbursed for Multi-Purpose Stadium Project Costs
From the Proceeds of a Tax-Exempt Borrowing on a motion by Mr. Hollinger,
second by Mr. Kinsey and unanimously carried.
NOW, THEREFORE, BE IT RESOLVED that the Board of the Authority
(the "Board"), in lawful session duly assembled, hereby declares the
intent of the Authority as follows:
Other
Business:
A
presentation was made by Thomas Beckett, Sr. Vice President, Fairmount Capital
Advisors regarding Preliminary Financing Structures for the Multi-purpose
Stadium.
Ms.
Stewart announced that the next meeting of the Board of the Redevelopment
Authority of the County of Lancaster would be held Tuesday, June 24, 2003 at
the offices of the Lancaster County Housing and Redevelopment Authorities, 150
North Queen Street, Suite 110, immediately following the 5:00 p.m. meeting of
the Lancaster County Housing Authority.
The
meeting was adjourned at 6:30.