Minutes Of A Regular Meeting
Of The Board Of The
Redevelopment Authority Of The County Of Lancaster
July 22, 2004
Immediately Following The 5:00 P.M. Meeting Of The
Lancaster County Housing Authority
150 North Queen Street, Suite 120
Lancaster, PA 17603
____________________________________
The members of the Board of the Redevelopment Authority of the County of Lancaster met Thursday, July 22, 2004. The meeting was held at the offices of the Lancaster County Housing and Redevelopment Authority, 150 North Queen Street, Suite 120. Cindy Stewart, Chair called the meeting to order at 5:15 pm.
Members of the Board in attendance were Cindy Stewart, Chair, Ralph Murray, Treasurer, Neil Kinsey, Assistant Treasurer and Miriam Fletcher. Edward Hollinger, Vice Chairman was absent.
Staff members present were Randy S. Patterson, Executive Director.
Public Comment - None
Minutes of the June 7, 2004 meeting was accepted on a motion by Mr. Murray, second by Mr. Kinsey and unanimously carried.
Treasurer’s Report for the months of May and June 2004 were approved following a motion by Mr. Kinsey, second by Mr. Murray and unanimously carried.
Report of the Executive Director was given. Mr. Patterson focused on Congressional action on the HUD FY 2005 Appropriations bill. Mr. Patterson updated the Board on the Sunnyside Peninsula project and the Authority staff’s work with other Pennsylvania urban counties and national organizations to develop performance measurements for the DBG Program.
Correspondence or Communications – None
Committee Reports - None
Old Business - None
New Business
Mr. Patterson reported that Karen Bousquet has been hired to replace. She will begin work on Monday, July 26.
Mr. Patterson reported that no resolutions were being presented to award construction contracts for Clipper Magazine Stadium. He reported that the bids received on Tuesday, July 20 were substantially higher than the current budget. Warfel-Barton Malow is in the process of reviewing the bids and interviewing the low bidders to determine why bids were significantly higher than the target estimate. Warfel will present their findings to the Authority. Mr. Patterson also reported that a meeting will be held on Tuesday, July 26 to discuss how to move forward by either negotiating with the low bidder or rejecting the bids, doing some project redesign and rebidding the project. Mr. Patterson is also planning several conversations with other parties to determine what if any additional financial resources can be arranged for the project.
The Board discussed several options that may be available to raise additional resources for the stadium project.
Ms. Stewart took this opportunity to report to the Board on the action taken by the Lancaster City Planning Commission on the Authority’s final land development plan for the stadium project. She reported that the plan received conditional approval and reported on the conditions the Authority must meet prior to recording the plan. Mr. Patterson reported that the Authority should have no difficulty in meeting the remaining conditions.
The Board adopted a Resolution ratifying the execution of a contract with Community Environmental Products and Services of Vermont, Inc. to remove underground storage tanks, hydraulic lifts and soil with free product at the Clipper Magazine Stadium site on a motion by Mr. Kinsey, second by Ms. Fletcher, and unanimously carried.
WHEREAS, in connection with the construction of the Clipper Magazine Stadium a Request for Proposals was distributed to ten approved firms to remove an underground storage tank, hydraulic lifts and soil containing free product located at the former Way Oil Service Station and Ace Rents;
WHEREAS, the Pennsylvania Department of Environmental Protection requires that only State-certified companies perform underground storage tank removal; and
WHEREAS, the contract requires a 100% Performance and Payment Bond, specified insurance coverages required by the State and is subject to the Pennsylvania State Prevailing Wage Act; and
WHEREAS, the firm of Environmental Products & Services of Vermont, Inc. submitted the only proposal; and
WHEREAS, the Authority, in consultation with Synergy Environmental, Inc determined that the proposal submitted by Environmental Products & Services of Vermont, Inc. was reasonable; and
WHEREAS, the Executive Director determined that the removal of these items was essential to keep the Clipper Magazine Stadium project on a critical path to have the Stadium completed for a May 2005 opening, and therefore authorized the Director of Technical Services to execute the contract with Environmental Products & Services of Vermont, Inc.
NOW, THEREFORE BE IT RESOLVED, by the Board of the Redevelopment Authority of the County of Lancaster to ratify the execution of a contract with Environmental Products & Services of Vermont, Inc. in the amount of THIRTY-FOUR THOUSAND THREE HUNDRED FORTY THREE AND 00/100 ($34,343.00) DOLLARS.
BE IT FURTHER RESOLVED that the Board of the Redevelopment Authority of the County of Lancaster authorizes the Executive Director or the Director of Technical Services to execute all documents related to this transaction. (A copy of said Resolution [July04#65] is attached hereto, and made a part hereof).
The Board adopted a Resolution approving a corporate resolution confirming that Fulton Bank is the designated depository of the Authority and establishing persons to perform banking functions on behalf of the Authority on a motion by Mr. Murray, second by Mr. Kinsey, and unanimously carried. (A copy of said Resolution [July04#66] is attached hereto, and made a part hereof).
The Board adopted a Resolution approving a resolution appointing Fulton Financial Advisors to manage the cash reserves for the Clipper Magazine Stadium project and approving a Cash Reserve Investment Management Agreement on a motion by Ms. Fletcher, seconded by Mr. Kinsey, and unanimously carried. (A copy of said Resolution [July04#67] is attached hereto, and made a part hereof).
On a motion by Mr. Kinsey, second by Mr. Murray the Board unanimously approved Randy Patterson continuing to serve as the National Association for County Community and Economic Development Representative to the Board of Directors for the National Association of Counties through September 30, 2005.
Other Business
Mr. Patterson discussed two real estate transactions with the Board related to the Clipper Magazine Stadium site. One transaction concerns selling off a small tract of land to Warfel Construction and the second involves the Authority’s potential involvement in a real estate transaction and construction project with Norfolk Southern and the Pennsylvania Department of Transportation that would benefit the stadium project.
Ms. Stewart announced that the next meeting of the Board of the Redevelopment Authority of the County of Lancaster is expected to be held Tuesday, August 17, 2004 at the offices of the Lancaster County Housing and Redevelopment Authorities, 150 North Queen Street, Suite 120, immediately following the 5:00 p.m. meeting of the Lancaster County Housing Authority.
The meeting was adjourned at 6:35 p.m.
Randy S. Patterson, Interim Secretary