MINUTES OF A REGULAR MEETING

Minutes Of A Regular Meeting

Of The Board Of The

Redevelopment Authority Of The County Of Lancaster

September 28, 2004

Immediately Following The 5:00 P.M. Meeting Of The

Lancaster County Housing Authority

150 North Queen Street, Suite 120

Lancaster, PA 17603

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The members of the Board of the Redevelopment Authority of the County of Lancaster met Tuesday, September 28, 2004. The meeting was held at the offices of the Lancaster County Housing and Redevelopment Authorities, 150 North Queen Street, Suite 120. Cindy Stewart, Chair called the meeting to order at 5:05 pm.

Members of the Board in attendance were Cindy Stewart, Chair; Edward Hollinger, Vice Chair; Ralph Murray, Treasurer; Neil Kinsey, Assistant Treasurer; and Miriam Fletcher.

Staff members present were Randy S. Patterson, Executive Director; William Fountain, Director of Technical Services; Teresa Danforth, Director of Community Services; Trish Schoor, Community Development Coordinator; and Karen Bousquet, Secretary.

Others present were Jeff Smith from Warfel Construction/Barton Malow, Dave Pidgeon from Intelligencer Journal, Brian Black from Brethren Village and John Baker also from Brethren Village.

Public Comment – None

Minutes of the August 17, 2004 meeting were accepted on a motion by Mr. Hollinger, second by Mr. Murray and unanimously carried.

Treasurer’s Report for the month of August, 2004 was approved following a motion by Mr. Hollinger, second by Mr. Murray and unanimously carried.

Report of the Executive Director is attached hereto and made a part hereof.

Correspondence or Communications – None

Committee Reports – None

Old Business – None

New Business

1) The Board awarded construction contracts for plumbing, precast concrete and landscaping under Bid Package #3 – General Building Construction for Clipper Magazine Stadium as recommended by Warfel Construction–Barton Malow, a joint venture and the Authority’s construction manager. The motion to accept was made by Mr. Hollinger, second by Mr. Murray and unanimously carried. (A copy of said Resolution [September 04 #73] is attached hereto and made a part hereof.)

NOW, THEREFORE BE IT RESOLVED, by the Board of the Redevelopment Authority of the County of Lancaster to approve the award of the following contracts:

Component Category #3.05A – Plumbing

W.G. Tomko, Inc. Base Bid with alternates: $1,150,388 Bond: $12,000

Component Contract 3.08 – Landscaping

Eve Environmental / DBA Base Bid: $112,000 Bond: $3,360

C.E. Pontz & Sons

Component Contract 3.10 - Structural Precast Concrete

Concrete Building Systems, Inc. Base Bid: $ 495,000 Bond: $7,200

BE IT FURTHER RESOLVED that the Board of the Redevelopment Authority of the County of Lancaster authorizes the Executive Director to execute all documents related to the awarded contracts.

BE IT FURTHER RESOLVED that the Board of the Redevelopment Authority of the County of Lancaster authorizes the assignment of said contracts to Warfel Construction/ Barton Malow, a joint venture and authorizes the Executive Director to sign all documents required to complete the assignment.

2) The Board approved a purchase order for American Seating Company to supply and install seats in Clipper Magazine Stadium. The motion to accept was made by Ms. Fletcher, second by Mr. Murray and unanimously carried. (A copy of said Resolution [September 04 #74] is attached hereto and made a part hereof.)

NOW, THEREFORE BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to authorize the Executive Director to issue a purchase order to American Seating Company in the amount of $442,960.00 to purchase and install 5,357 seats for Clipper Magazine Stadium.

3) The Board approved an amendment to reserve funding for the Village Garden II Apartments Project. The motion to accept was made by Mr. Hollinger, second by Mr. Murray and unanimously carried. (A copy of said Resolution [September 04 #75] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to authorize issuance of a Reservation of Funds letter reserving HOME Investment Partnerships Program funds in an amount not to exceed $1,000,000 for the Village Garden II Apartments Project in Manheim Township;

BE IT FURTHER RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to authorize the Executive Director or the Director of Community Development to execute all documents related to the transactions contemplated herein.

A presentation regarding this project was given by Brian Black and John Baker from Brethren Village.

4) The Board accepted the proposal submitted by Peter R. Johnson & Company, the Authority’s personnel consultant, to perform a comprehensive review of the Authority’s salary structure. The motion to accept was made by Mr. Hollinger, second by Mr. Murray and unanimously carried. (A copy of said Resolution [September 04 #76] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to accept the proposal submitted by Peter R. Johnson & Company to perform a comprehensive review of the Redevelopment Authority’s salary administration program and salary structure including all related expenses such as travel, data processing and materials in an amount not to exceed $5,300.00.

5) The Board approved a contract with Lancaster Housing Opportunity Partnership for the operation of the Community Home Buyer Loan Program. The motion to accept was made by Ms. Fletcher, second by Mr. Kinsey and unanimously carried. (A copy of said Resolution [September 04 #77] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a Contract with the Lancaster Housing Opportunity Partnership to provide loans for down payment and closing costs to approximately 20 lower income families desiring to purchase a home, for a period beginning October 1, 2004 and terminating June 30, 2005 in an amount not to exceed One Hundred Seventy-Five Thousand Dollars ($175,000.00) in Community Development Block Grant Program funds.

6) The Board approved policies for the use of American Dream Downpayment Initiative Funds. The motion to accept was made by Mr. Hollinger, second by Mr. Kinsey and unanimously carried. (A copy of said Resolution [September 04 #78] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the attached Policies for the Use of American Dream Downpayment Initiative Funds; and

BE IT FURTHER RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster that the recapture provisions specified in the Policies for the Use of American Dream Downpayment Initiative Funds are subject to review and approval of the US Department of Housing and Urban Development.

7) The Board approved an amendment to a contract with East Donegal Township for the Maytown Parking Lot Project. The motion to accept was made by Mr. Hollinger, second by Mr. Murray and unanimously carried. (A copy of said Resolution [September 04 #79] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the transfer of TEN THOUSAND DOLLARS ($10,000.00) from 2004 Local Option Contingency Funds for the Maytown Parking Lot project:

NOW, THEREFORE BE IT FURTHER RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of an amendment to the grant agreement with East Donegal Township increasing the grant amount by TEN THOUSAND DOLLARS ($10,000.00), bringing the grant amount to a new total of NINETY-FIVE THOUSAND DOLLARS ($95,000.00).

8) The Board authorized the amendment of the repayment terms of certain loans to Franklin Street Associates for the Franklin Street Apartments Project. The motion to accept was made by Mr. Murray, second by Mr. Hollinger and unanimously carried. (A copy of said Resolution [September 04 #80] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to authorize the amendment of the repayment terms of certain loans to Franklin Street Associates for the Franklin Street Apartments Project to require that all outstanding principal and interest, if any, be paid on or before December 31, 2007.

9) The Board adopted a meeting schedule for the year 2005. The motion to accept was made by Mr. Hollinger, second by Mr. Murray and unanimously carried. (A copy of said Resolution [September 04 #81] is attached hereto and made a part hereof.)

BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster that the regular meetings for the year 2005 shall be held on the fourth Tuesday of each month, except for the month of December when the meeting will be held on the second Tuesday of the month. All meetings will be held immediately following the 4:00 p.m. meeting of the Lancaster County Housing Authority. Said meetings will be held at the offices of the Redevelopment Authority of the County of Lancaster, 150 North Queen Street, First Floor, Lancaster, Pennsylvania.

The schedule meetings are as follows: