Minutes Of A Regular Meeting

Of The Board Of The

Redevelopment Authority Of The County Of Lancaster

August 23, 2005

Immediately Following The 4:00 P.M. Meeting Of The

Lancaster County Housing Authority

150 North Queen Street, Suite 120

Lancaster, PA 17603

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The members of the Board of the Redevelopment Authority of the County of Lancaster met Tuesday, August 23, 2005. The meeting was held at the offices of the Lancaster County Housing and Redevelopment Authorities, 150 North Queen Street, Suite 120.

Members of the Board in attendance were: Cindy Stewart, Chairman; Ralph Murray, Treasurer; Neil Kinsey, Assistant Treasurer; and Miriam Fletcher. Absent was Edward Hollinger, Vice Chairman.

Staff members present were: Randy Patterson, Executive Director; Teresa Danforth, Housing Services Director; Aimee Tyson, Community Development Director; and Karen Bousquet, Secretary.

Ms. Stewart called the meeting to order at 4:15 p.m.

Public Comment – None

Minutes of the June 28, 2005 meeting were accepted on a motion by Ms. Fletcher, second by Mr. Murray and unanimously carried.

Treasurer’s Reports for the months of May, June and July 2005 were approved following a motion by Ms. Fletcher, second by Mr. Kinsey and unanimously carried.

Report of the Executive Director is attached hereto and made a part hereof.

Correspondence or Communications – None

Committee Reports – None

Old Business – None

New Business:

1) The Board ratified the execution and delivery to the City of Lancaster a subordinated promissory note in the principal amount of nine hundred thousand dollars ($900,000) to which the City will lend to the Authority funds required in connection with the construction of Clipper Magazine Stadium. The motion to accept was made by Mr. Kinsey, second by Mr. Murray and unanimously carried. (A copy of said Resolution [Aug 05 #53] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Authority as follows:

1. The execution and delivery of the Note by the Executive Director of this Authority is hereby ratified and affirmed. The proceeds of the loan evidenced by the Note shall be deposited in the Authority’s Stadium Account and used for the payment of construction costs of Clipper Magazine Stadium.

2. This Authority hereby approves, ratifies, and confirms all action heretofore taken by the Executive Director and the officers of this Authority in connection with the execution and delivery of the Note.

3. In the event any provision, section, sentence, clause or part of this Resolution shall be held to be invalid, such invalidity shall not affect or impair any remaining provision, section, sentence, clause or part of this Resolution, it being the intent of this Authority that such remainder shall be and shall remain in full force and effect.

2) The Board authorized the execution and delivery of a second amendment to lease agreement amending that certain lease agreement, dated as May 4, 2004, between the Authority and the Lancaster Baseball Club. The motion to accept was made by Ms. Fletcher, second by Mr. Kinsey and unanimously carried. (A copy of said Resolution [Aug 05 #54] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of this Authority, as follows:

1. This Authority shall enter into the Second Amendment to Lease Agreement with the Club in such form as shall be approved by the Solicitor to the Authority and such officers of the Authority executing such Second Amendment to Lease Agreement.

2. The Chairman, Vice Chairman, Executive Director, Treasurer or Assistant Treasurer and Secretary of this Authority are authorized and directed to execute, to attest, to seal, and to acknowledge, as applicable, the Second Amendment to Lease Agreement and to deliver the same to the Club for execution, attestation and acknowledgment, in form and substance approved by the Solicitor to the Authority and such officers of the Authority, the execution and delivery thereof to constitute conclusive evidence of such approval of the Second Amendment to Lease Agreement by the Authority.

3. Proper officers and the Executive Director of this Authority are authorized and directed to proceed promptly with the undertaking herein contemplated and deemed to be necessary or appropriate and to take any and all actions, and to execute all such documents, as may be necessary or desirable to effect the transaction provided for herein.

4. This Authority approves, ratifies, and confirms all action heretofore taken by officers and other persons on behalf of this Authority in connection with the undertaking herein contemplated.

5. This Resolution shall become effective immediately.

6. In the event any provision, section, sentence, clause or part of this Resolution shall be held to be invalid, such invalidity shall not affect or impair any remaining provision, section, sentence, clause or part of this Resolution, it being the intent of this Authority that such remainder shall be and shall remain in full force and effect.

7. All resolutions or parts of resolutions inconsistent herewith expressly are repealed.

3) The Board approved a policy statement establishing authorized signatories for official documents. The motion to accept was made by Mr. Kinsey, second by Mr. Murray and unanimously carried. (A copy of said Resolution [Aug 05 #55] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED, by the Board of the Redevelopment Authority of the County of Lancaster to approve the Policy Statement attached hereto establishing authorized signatories for official documents required to carry-out the daily business of the Redevelopment Authority of the County of Lancaster.

4) The Board authorized the award of a contract for audit services. The motion to accept was made by Mr. Kinsey, second by Mr. Murray and unanimously carried. (A copy of said Resolution [Aug 05 #56] is attached hereto and made a part hereof.)

BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to award a contract to Polcari & Company, Certified Public Accountants, to audit the financial books and records of the Redevelopment Authority for a one year period beginning January 1, 2005 and ending December 31, 2005 in the amount of Six Thousand, Nine Hundred Fifty-Two and 00/100 Dollars ($6,952.00).

BE IT FURTHER RESOLVED that the Board approves the option to extend the contract to Polcari & Company to audit the financial books and records of the Redevelopment Authority upon satisfactory performance of its duties and responsibilities as stipulated in the attached Contract, for the following periods and level of compensation so indicated:

Period Amount

January 1, 2006 through December 31, 2006 $7,280.00

January 1, 2007 through December 31, 2007 $7,596.00

January 1, 2008 through December 31, 2008 $8,024.00

BE IT FURTHER RESOLVED that the Board authorizes Randy S. Patterson, Executive Director, to determine at the completion of each audit, that Polcari & Company has successfully performed the duties and responsibilities as stipulated in the attached Contract, and to notify Polcari & Company of the Redevelopment Authority’s intention to extend the Contract to audit the financial books and records for the upcoming fiscal year.

On a motion by Ms. Fletcher and second by Mr. Kinsey, the Board added the following three items to the agenda.

5) The Board authorized the award and execution of an agreement with HRG, Inc. The motion to accept was made by Ms. Fletcher, second by Mr. Kinsey and unanimously carried. (A copy of said Resolution [Aug 05 #58] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to authorize the Executive Director to execute the attached proposal submitted by HRG, Inc. dated August 15, 2005 and revised August 22, 2005 and to issue authorization to HRG, Inc. to proceed with the Scope of Services as outlined in said proposal.

BE IT FURTHER RESOLVED by the Board to agree to pay HRG, Inc. the not-to-exceed sum of Twenty One Thousand Six Hundred Dollars ($21,600.00) in accordance with the terms and conditions of said proposal.

6) The Board authorized the issuance of a request for proposals. The motion to accept was made by Mr. Kinsey, second by Mr. Murray and unanimously carried. (A copy of said Resolution [Aug 05 #59] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to authorize the Executive Director to issue a Request for Proposals for the installation of wireless communications facilities on the Authority-owned property at 650 North Prince, Lancaster, known as Clipper Magazine Stadium.

BE IT FURTHER RESOLVED by the Board to agree to permit telecommunications companies to submit, at their sole expense, an application to the Lancaster City Zoning Hearing Board to seek any necessary variances or special exceptions to install a wireless telecommunications facility at the stadium, with the understanding that any firm does so with no expectation of receiving permission from the Authority to install such a facility.

7) The Board authorized the award of a contract to JMG Construction Corporation conditional on receiving approval from PENNDOT. The motion to accept was made by Mr. Kinsey, second by Mr. Murray and unanimously carried. (A copy of said Resolution [Aug 05 #57] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to authorize appropriate officers, the Executive Director, employees and the solicitor to take all necessary and appropriate related action to award a contract to JMG Construction Corporation for track improvement work at the Dillerville Yard based upon the bid dated August 4, 2005 and submitted on August 5, 2005. The final contract amount will be determined based on ongoing negotiations with JMG Construction Company, the County of Lancaster, Norfolk Southern and PENNDOT regarding the final scope of work to be completed by JMG Construction Company.

BE IT FURTHER RESOLVED by the Board that no action will be taken by the appropriate officers, Executive Director, employees and solicitor to award the contract and issue a Notice to Proceed to JMG Construction Company until PENNDOT has provided written authorization to the Redevelopment Authority to do so.

Other Business

Ms. Stewart announced that the next meeting of the Board of the Redevelopment Authority of the County of Lancaster is expected to be held Tuesday, September 27, 2005 at the offices of the Lancaster County Housing and Redevelopment Authorities, 150 North Queen Street, Suite 120, immediately following the 4:00 p.m. meeting of the Lancaster County Housing Authority.

The meeting was adjourned at 5:20 p.m.

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Karen S. Bousquet, Secretary