Minutes of a Regular RA Meeting

Minutes Of A Regular Meeting

Of The Board Of The

Redevelopment Authority Of The County Of Lancaster

January 23, 2007

Immediately Following The 4:00 P.M. Meeting Of The

Lancaster County Housing Authority

150 North Queen Street, Suite 120

Lancaster, PA 17603

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The members of the Board of the Redevelopment Authority of the County of Lancaster met Tuesday, January 23, 2007. The Board meeting was held at the offices of the Lancaster County Housing and Redevelopment Authorities, 150 North Queen Street, Suite 120.

Members of the Board in attendance were: Cindy Stewart, Chair; Neil Kinsey, Vice-Chair; Ralph Murray, Treasurer; and James Shultz, Assistant Treasurer. Absent: Miriam Fletcher.

Staff members present were: Matthew T. Sternberg, Executive Director; David M. Brazina, Deputy Director; Teresa Danforth, Housing Services Director; Aimee Tyson, Community Development Director; Karen Bousquet, Community Development Program Assistant; and Marian Joyce, Secretary.

Ms. Stewart called the meeting to order at 4:17 p.m.

Public Comment - None

Minutes of the December 12, 2006 meeting were approved. The motion was made by Mr. Kinsey, second by Mr. Murray and unanimously accepted.

Treasurer’s Report: The financials for the months of November and December were approved on a motion by Mr. Kinsey, second by Mr. Shultz, and unanimously accepted.

Report of the Executive Director – is attached hereto, and made a part hereof. Board Members agreed to decide on a date at the end of the meeting for a 3-hour retreat to discuss the 2007 Strategic Plan. Mr. Sternberg requested and received direction from the Board on the ChurchTowne Agreement.

Correspondence or Communications – None

Committee Reports:
Personnel Committee - As Chair of the Personnel Committee, Ms. Stewart reported on the 6-month performance evaluation of the Executive Director, Matthew Sternberg. The Committee had looked at his use of HUD Housing Program Training received; encouraged him to think about specific objectives both for himself and Authorities, as well as a procedure to solicit Board and staff input for his annual review. The Committee granted the increment discussed with Mr. Sternberg when he was hired.

Old Business: Mr. Murray requested an amendment to the slate of officers for 2007 presented at the December 12, 2006 meeting in order to appoint the Secretary. A motion was called. The motion to approve the revised slate was made by Mr. Kinsey, second by Mr. Shultz and unanimously accepted. Officers for 2007 are: Cindy Stewart, Chairman; Neil Kinsey, Assistant Chairman; Ralph Murray, Treasurer; James Shultz, Assistant Treasurer; and Marian Joyce, Secretary by appointment.

New Business:

1) The Board approved a Memo of Understanding with Lancaster County Planning Commission, Economic Development Company of Lancaster and Building Industry Association of Lancaster to form the Borough Revitalization Collaborative to provide technical assistance to communities seeking to improve their downtowns. Mr. Matthew Sternberg, Executive Director, answered questions from the Board and was complimented on his work on this initiative. The motion to accept was made by Mr. Kinsey, second by Mr. Shultz and unanimously carried. (A copy of said Resolution [Jan 07 #1] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to authorize the Executive Director to enter into a Memorandum of Understanding with the above-mentioned organizations to establish the Collaborative and define the basic roles of each party.

2) The Board approved a resolution authorizing signature of a Letter of Agreement with the Borough of Mount Joy to assist in planning the revitalization of several key sites in the downtown area.
Mr. Matthew Sternberg and Mr. David Brazina answered questions from the board about the Pilot Project. The motion to accept was made by Mr. Kinsey, second by Mr. Shultz and unanimously carried. (A copy of said Resolution [Jan 07 #2] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to authorize the Executive Director to enter into a Letter of Agreement with the Borough of Mount Joy to establish the project as a program of the Borough Revitalization Collaborative.

3) The Board approved a resolution authorizing a Letter of Agreement with the Lancaster County Planning Commission for services in conjunction with the Borough Revitalization Collaborative. (A copy of said Resolution [Jan 07 #3] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to authorize the Executive Director to negotiate and enter into a Letter of Agreement with the Lancaster County Planning Commission under which the Authority will provide technical assistance as a partner in the Borough Revitalization Collaborative. The amount of compensation stipulated in the Letter of Agreement is $75,000.00 which will be due to the Authority in even monthly installments throughout the calendar year.

Karen Bousquet answered questions from the Board about the slate of public improvement projects. Then the Board adopted New Business items 4 through 8 under one motion by Mr. Shultz, second by Ms. Kinsey and unanimously carried. Resolutions are as follows:

4) The Board approved a contract with the Columbia Borough. (A copy of said Resolution [Jan 07 #4] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with Columbia Borough for storm water management improvements at 4th Street on Avenue G, and street reconstruction and enhancement on Walnut Street and 4th Street with handicapped accessible, truncated ramps. The project will serve 132 residential properties in an amount not to exceed TWO HUNDRED AND FIFTY THOUSAND AND 00/100 ($250,000.00) DOLLARS of Fiscal Year 2007 Community Development Block Grant funds.

5) The Board approved a contract with the Borough of Manheim. (A copy of said Resolution [Jan 07 #5] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the Borough of Manheim for the curb and sidewalk improvement and water main replacement on South Grant Street beginning at West Stiegel Street and continuing north to West Ferdinand Street. The project will serve 53 residential properties in an amount not to exceed TWO HUNDRED AND FIFTY THOUSAND AND 00/100 ($250,000.00) DOLLARS of Fiscal Year 2007 Community Development Block Grant funds.

6) The Board approved a contract with the Mount Joy Borough. (A copy of said Resolution [Jan 07 #6] is attached hereto, and made a part hereof).

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with Mount Joy Borough for the reconstruction and repaving of Market Street from Main Street to Manheim Street to serve 33 residential properties in an amount not to exceed TWO HUNDRED AND FIFTY THOUSAND AND 00/100 ($250,000.00) DOLLARS of Fiscal Year 2007 Community Development Block Grant funds.

7) The Board approved a contract with the Paradise Township Sewer Authority. (A copy of said Resolution [Jan 07 #7] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the Paradise Township Sewer Authority for the construction of a sanitary sewer main from 14-52B North Kinzers Road, Paradise Township to serve 28 residential properties in an amount not to exceed ONE HUNDRED AND NINETY EIGHT THOUSAND SIX HUNDRED AND NINETY TWO AND 00/100 ($198,692.00) DOLLARS of Fiscal Year 2007 Community Development Block Grant funds.

8) The Board approved a contract with the Quarryville Borough. (A copy of said Resolution [Jan 07 #8] is attached hereto and made a part hereof.)

NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with Quarryville Borough for the installation of a new 8-inch water main on South Church Street from State Street to Fourth Street. The project will serve 884 residential properties in an amount not to exceed TWO HUNDRED AND FIFTY THOUSAND AND 00/100 ($250,000.00) DOLLARS of Fiscal Year 2007 Community Development Block Grant funds.

Other Business - None

Ms. Stewart announced that the next meeting of the Board of the Redevelopment Authority of the County of Lancaster is expected to be held Tuesday, February 27, 2007 at the offices of the Lancaster County Housing and Redevelopment Authorities, 150 North Queen Street, Suite 120, immediately following the 4:00 p.m. meeting of the Lancaster County Housing Authority.

The meeting was adjourned at 5:08 p.m.

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Marian C. Joyce, Secretary