Minutes Of A Regular Meeting
Of The Board Of The
Redevelopment Authority Of The County Of Lancaster
July 22, 2008
Immediately Following The 4:30 P.M. Meeting Of The
Lancaster County Housing Authority
202 North Prince Street, Suite 400
Lancaster, PA 17603
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The members of the Board of the Redevelopment Authority of the County of Lancaster met Tuesday, July 22, 2008. The Board meeting was held at the office of the Redevelopment Authority of the County of Lancaster, 202 North Prince Street, Suite 400.
Members of the Board in attendance were: Cindy Stewart, Jim
Shultz, and Ed Fisher.
Absent: Ralph Murray and Miriam Fletcher.
Staff members present were: Matthew T. Sternberg, Executive
Director; David M. Brazina, Deputy Executive Director; Aimee Tyson, Community
Development Director; Rhonda
Lapp, Loan Administrator, and Marian Joyce, Secretary.
Ms. Stewart called the meeting to order at 4:41 p.m.
Public Comment - None
Minutes of the June 24, 2008 meeting were approved. The motion was made by Mr. Shultz, second by Mr. Fisher and unanimously accepted.
Treasurer’s Report was approved on a motion by Mr. Shultz, second by Mr. Fisher, and unanimously accepted, after some discussion concerning the outstanding stadium loan.
Report of the Executive Director is attached hereto and made a part hereof.
Mr. Sternberg discussed his report with the Board. There are seven applicants seeking funding for CDBG Public Improvement projects; the Request for Proposals has been issued for the Rental Housing Program with applications due in September; The Home Repair Program has had 23 loan closings out of the year’s goal of 35; the Authority will hire a part-time accounting clerk in August due to the reshuffling of duties among two other staff members as a result of the departure of a full-time employee who is not being replaced; and beginning in August, the Salary Administration Plan will be reviewed.
He also provided an update on the Borough Collaborative and the Vacant Property program. Ms. Stewart asked about the possibility of a presentation of the recent audit results by the auditors. Mr. Brazina will follow up on this request in addition to the usual controller’s presentation at the next Board meeting.
Correspondence or Communications – None
Committee Reports – None
Old Business – None
New Business:
1) The Board approved a contract with United Disabilities Services for the operation of the ADA Accessibilities Improvement program. Ms. Aimee Tyson, Community Development Director, explained that this was a continuation of an existing program and briefly described the five projects under way and the source of funding. The motion to accept was made by Mr. Shultz, second by Mr. Fisher and unanimously carried. (A copy of said Resolution [JULY 08 #47] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the United Disabilities Services for the operation of the ADA ACCESSIBILITIES IMPROVEMENT PROGRAM to improve accessibility in public facilities, rental housing and owner occupied housing for persons with both low- and moderate-incomes and physical disabilities for a period beginning July 1, 2008 and terminating on June 30, 2009 in an amount not to exceed FOUR HUNDRED TWELVE THOUSAND AND FIVE HUNDRED 00/100 ($412,500.00) DOLLARS of Fiscal Year 2008 Community Development Block Grant Funds.
2) The Board approved policies and procedures for the Historic Preservation and Lead Based Paint Abatement program – which is not stand-alone but to be used only as extra assistance for existing programs. Mr. Sternberg, Ms. Tyson and Mr. Brazina answered questions from the Board regarding future funding. The motion to accept was made by Mr. Shultz, second by Mr. Fisher and unanimously carried. (A copy of said Resolution [JULY 08 #48] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to create the Historic Preservation and Lead Based Paint Abatement Program and a Policies and Procedures Manual for said program.
3) The Board approved a contract amendment with the YWCA of Lancaster for the YWCA renovations, fire safety and foundation repair project. Ms. Tyson described the project and the reasons behind the $25,000.00 funding increase. The motion to accept was made by Mr. Shultz, second by Mr. Fisher and unanimously carried. (A copy of said Resolution [JULY 08 #49] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a Contract Amendment with the YWCA of Lancaster to increase the amount of funds to an amount not to exceed EIGHTY-FIVE THOUSAND AND 00/100 ($85,000.00) DOLLARS in Community Development Block Grant Program funds, and to extend the time of performance to October 31, 2008.
4) The Board approved an amendment to the policies of the Home Repair program to change the position titles; exclude the costs of lead based paint and historic preservation efforts from the calculation of equity and amount of lien placed in the property; and eliminate the forgivable loan program. Ms. Tyson explained the changes and Ms. Lapp’s role in implementing them. The motion to accept was made by Mr. Shultz, second by Mr. Fisher and unanimously carried. (A copy of said Resolution [JULY 08 #50] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to amend the Program Policies and Procedures Manual.
5) The Board approved a contract with the Borough of Lititz for the Forney Drive/Plum Street Neighborhood Improvement project. Ms. Tyson described the project for the Board and noted that this public improvement funding was only now possible due to the reallocation of funds from the Lincoln West project. The motion to accept was made by Mr. Shultz, second by Mr. Fisher and unanimously carried. (A copy of said Resolution [JULY 08 #51] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to approve the execution of a contract with the Borough of Lititz for the reconstruction of approximately 510’ of Plum Street and to mill and overlay approximately 412’ of roadway on Forney Drive including approximately 1,300 linear feet of curb work. The project will serve 20 residential properties in an amount not to exceed TWO HUNDRED AND FIFTY THOUSAND AND 00/100 ($250,000.00) DOLLARS of Fiscal Year 2008 Community Development Block Grant funds.
6) The Board approved a resolution acknowledging the Redevelopment Authority’s role as administrative agent on behalf of the Lancaster County Commissioners for management of the HOME consortium under a cooperative agreement between Lancaster County and the City of Lancaster. Mr. Sternberg walked the Board through the agreement step by step and explained the Commissioners’ request. Mr. Brazina also answered additional questions. The motion to accept was made by Mr. Shultz, second by Mr. Fisher and unanimously carried. (A copy of said Resolution [JULY08 #52] is attached hereto, and made a part hereof).
NOW, THEREFORE, BE IT RESOLVED by the Board of the Redevelopment Authority of the County of Lancaster to authorize the Executive Director to sign the Cooperative Agreement acknowledging the role the Authority will play in implementing the new program.
Other Business – None
Ms. Stewart announced that the next meeting of the Board of the Redevelopment Authority of the County of Lancaster is expected to be held Tuesday, August 26, 2008 at the offices of the Lancaster County Housing and Redevelopment Authorities, 202 North Prince Street, Suite 400, immediately following the 4:30 p.m. meeting of the Lancaster County Housing Authority.
The meeting was adjourned at 5.28 p.m.
Marian C. Joyce, Secretary